Getting Started with Zoom

As we adapt to our changing situation, the library is committed to finding ways to serve Woodstock through online programming. Many of these programs will be offered on a digital platform called Zoom!

What is Zoom?

Zoom is video conferencing software that allows you to see other participants in real time from your computer, smartphone or tablet.

What You Need

A computer or mobile device with speakers and a microphone
A Zoom Meeting ID provided to you after program registration

Getting Started with Zoom

After registering for an online program with the library, you may be invited to join a Zoom meeting. Look for this invitation in your email. The email will contain meeting details including the date and time of the program. The invitation will also have a link to join the meeting.

Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app here. Otherwise, you will be prompted to download and install Zoom when you click the link to join the meeting.

Joining a Meeting

There are two ways to join a Zoom meeting, but the easiest way is to click the join link provided in your invitation. The email you receive with the link may look something like this:

You have been invited to the following meeting:

Woodstock Public Library Zoom Book Club Meeting

WPL is inviting you to a scheduled Zoom meeting.

Topic: Woodstock Public Library Zoom Book Club Meeting Time: Apr 27, 2020 10:30 AM America/Toronto

Join Zoom Meeting    <-- CLICK ON THIS LINK

Meeting ID: 714 9454 5264
Password: Woodstock


After clicking the link, you may be prompted to download and run Zoom. Do so, let the file download and click to launch the installer.zoom login image

The second way to join a meeting is to go to and enter the Meeting ID. Find information about how to do this on your device here

Do I Need to Create a Zoom Account?

You do not need to create a Zoom account to join a meeting as a participant. If you decide to create an account, please ensure that the name on the account matches the name of the participant registered for the online program.

If you decide not to create a Zoom account, please enter the name of the registered participant when prompted to add your display name. You will be asked to enter a Display Name beneath the Meeting ID after you’ve requested to join a meeting.

Waiting for a Meeting to Start

If you are early to the meeting, your screen may say “Please wait for the host to start your meeting”. You will have the option to test your audio in this screen. Learn how to test the audio on your device here.

Once the host starts the meeting, your Zoom app will refresh and you will see the meeting platform.

Navigating the Meeting Window

The main content area displays the video feed of whoever is currently speaking. Other user feeds will be displayed at the top of the page. You can change the layout of the screen by selecting the Gallery view button in the top right corner of your screen. This will change the screen to a grid layout, allowing you to see all participants.

Zoom participant view

Here are the basic participant controls you will see at the bottom of your screen:

Mute: click to mute/unmute
Start Video: click to turn on/off your video
Participants: See who is currently in the meeting.
Leave Meeting: click to leave meeting

Quick Links to Get Started with Zoom

Getting Started on iOS
Getting Started on Android
Getting Started with Windows or Mac


Do I need an account to use Zoom? No. A Zoom account is not required if you are strictly joining Zoom Meetings as a participant.

How will the Library help to protect my privacy? Or Is it safe? 

  • The library will not post our links to Zoom meetings, only those who have registered will receive a link to access the meeting.
  • We will monitor who joins the meeting. Once participants have joined an event, they will stay in the “waiting room” until the host has confirmed that they have registered. Once the program begins, the room will be closed to new participants.
  • We will let you control your video. Participants can join the program using only audio if they prefer.
  • We will not record our online programs. We will not keep transcripts of the conversations from the chat room

Do you have downloadable instructions? You can download and print our how-to guide here.